Records Management Strategic LeadMinistry of Justice

23388

Descriptions & requirements

Job description

HM Courts and Tribunals Service

Job Title: Records Management Strategic Lead

Grade: SEO

Directorate: Digital Technology Services (DTS)

Location:   National

Contract Type: Permanent

Working Pattern: Full-time / Flexible Working

Successful applicants will be expected to be office based 3 days per week in any HMCTS Office (subject to business availability).

Level of Clearance: To apply for this role, you will be required to successfully complete Security Clearance (SC) level as a condition of appointment. For further guidance click here

Introduction

HM Courts & Tribunals Service (HMCTS) is responsible for the administration of criminal, civil and family courts and tribunals in England and Wales. Our roles support our service users and colleagues, where people and businesses access potentially life-changing justice.  We’re looking for individuals who are committed to public service and want to make a difference in people’s lives in delivering justice. If you’re interested in developing a career with a real purpose, please apply.

Job Description

As Records Management Strategic Lead you will lead and support activities to ensure HMCTS meets its obligations under relevant standards and frameworks including Public Records Act 1958 and 1967 (PRA), UK GDPR, Data Protection Act 2018, Freedom of Information Act 2000 (FOIA) Court Procedural Rules and MoJ/HMCTS policy frameworks.

As Records Management Strategic Lead, you will build a strong relationship with the MoJ Records Management Team who have overarching responsibility for electronic and paper records in compliance with the provisions of the Secretary of State's Code of Practice on the management of records issued under section 46 of the Freedom of Information Act 2000.

As Records Management Strategic Lead you will act as the HMCTS SME for records management, providing strategic direction while delivering practical improvements that strengthen governance, maturity, accountability and compliance. Working with stakeholders across the organisation, you will lead awareness programmes, develop policies, drive assurance activities and lead initiatives that improve the management of information throughout its lifecycle.

You will help identify and mitigate record management risks and provide general records management advice, to support a culture of excellence and transparency in how records are managed across HMCTS including courts and tribunals.

In this role you will

As Records Management Strategic Lead, your key responsibilities include but are not limited to:

Lead the design and continual improvement of a HMCTS records management framework aligned to MoJ and regulatory requirements to provide assurance to the MoJ Departmental Records Officer (DRO) that HMCTS are meeting its obligations.

The co-ordination of requests and commissions from the Records Management Team including identifying records in scope of inquiries and other ad hoc requests

Engaging with users across HMCTS to understand their information and records management challenges, offering practical solutions and tailored advice

Lead HMCTS initiatives to improve records creation, storage, retention, disposal and archiving arrangements in accordance with the Record Retention and Disposition Schedules (RRDS)

Build effective relationships with stakeholders across HMCTS to ensure that records management considerations are incorporated into requirements for corporate applications.

Lead the remediation of record management control gaps, audit findings, and non-conformities, ensuring actions are implemented and embedded across HMCTS

Coordinate the delivery of records management risk treatment plans, holding stakeholders accountable for implementing agreed measures within defined timescales.

Produce actionable reporting and dashboards that provide senior leaders with clear visibility of information records management performance, risks, delivery progress, and areas requiring intervention

Promote a culture of continual improvement by identifying opportunities to increase the maturity, effectiveness, and efficiency of records management controls and processes

Work with and attend as necessary HMCTS and MoJ Boards and committees promoting best practice in records management

The development and scoping of activities relating to the management of courts records and active participation in MoJ and HMCTS initiatives to enhance ongoing compliance

Reports to HMCTS Head of Data Protection Governance Policy and Information Security Policy.

As Records Management Strategic Lead you will have not immediately have line management responsibility, but this may change in the future.

Essential skills

Demonstrable experience of delivering record management programmes, projects, or information management initiatives within a complex organisation

Proven experience in the development of record management strategies, frameworks, policies and standards

Strong understanding of records management principles, information lifecycle management and governance controls

Strong knowledge of relevant legislation and standards relating to information and records management including PRA, GDPR, DPA and FOIA

Experience of managing organisational change and delivering improvement programmes

Proven communication and influencing skills with the ability to explain risks, impacts and mitigations clearly and providing constructive challenge where required

Self-motivated, discreet, highly organised and able to manage competing priorities in a calm and professional manner whilst exercising sound judgment

Experience of managing positive relationships across organisational boundaries, working collaboratively with internal/external stakeholders to drive shared outcomes

Ability to communicate complex record management issues to technical and non-technical audiences

Experience producing high-quality reports, briefings, and recommendations for senior leaders.

The below criteria are desirable only. These will not be assessed throughout the recruitment process, but will be used in the event of tied scores between candidates

Desirable skills

Professional qualification in records management, information governance or a related discipline.

Membership of a recognised professional body such as the Information and Records Management Society (IRMS).

Understanding of wider information governance disciplines, including data protection, freedom of information and information security.

Application process:

Stage 1 - Sift:

To apply for this position, you must submit the following as part of your application:

An anonymised CV, setting out your career history, key responsibilities and achievements. Your CV will be assessed against the essential criteria outlined within the Essential Skills section of this advert. Should there be a high number of applications, you will initially be sifted on your CV.

A Statement of Suitability which should give us real life examples of how your skills and experience match those needed for this role. Within your statement of suitability, you should align your answer to the below behaviours:

Delivering at Pace

Communicating and influencing

We recommend following the STAR format.

Please access the following link for guidance on how to apply - Application Guidance

Stage 2 - Interviews:

Successful candidates who passed the sift will be invited to interview via Microsoft Teams. At interview stage, you will be assessed against the following - Strengths and Behaviours. Details can be found under the interview stage assessment section on the advert.

For further guidance on the interview process please click here

Important information

Level of Clearance

To apply for this role, you will be required to successfully complete Counter Terrorism Check (CTC) / Security Clearance (SC) level as a condition of appointment. To meet these requirements, you will normally need to have been resident in the UK for at least:

SC - 5 years

For further information please click here

Salary details

New recruits to the Civil Service joining MoJ are expected to join at the band minimum.

Existing Civil Servants applying on promotion, will usually be appointed on the salary minimum of the new pay band, or receive an increase of 10 percent on the current base salary, whichever is higher (This is restricted to the pay maximum of the new band).

Proud to Serve. Proud to keep justice going.