Activities Hub ManagerMinistry of Justice

Job Title:  HM : Activities

Group Profile:  Hub Manager

Organisation Level:  First Line Management

Band:  5

Overview of the job

This is an administrative managerial job within an establishment.

Summary

The job holder will be responsible for managing the administrative processes within the Activities Hub, ensuring that administration support is provided to the relevant pathways to assist in reducing reoffending through the provision of opportunities from reception to release.

This is a non-operational job with line management responsibilities.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

Manage the transactional activity associated with the Activities Hub and the administrative staff within this area. This includes ensuring the following paperwork is complete, checked and ready for onward transmission where applicable:

Pathways

Student applications

Monitoring contract delivery and performance

Procurement of Goods for unit

Regime Monitoring

Management Information Systems

Industries/Manufacturing

Education Provision

Activity/Labour Allocation

Authorise prisoner pay amendments

Healthcare

Promote the work of the Unit and provide opportunities for prisoners by organising:

Job club

Exit interviews

Housing Clinics

Induction Assessments

Healthcare Clinics

Undertake other administrative management tasks including:

Contribute towards the development of local policy, procedures and practice and ensure consistency of application

Manage devolved budgets in accordance with the financial procedures outlined in the budget delegation

Manage the achievement of Service Delivery Indicators (SDIs) and standards within the work area, verifying and signing off documentation as appropriate

Attend relevant unit meetings as and when required to provide feedback on good practice examples, to promote awareness for better and more efficient ways of working

Analyse and act on data collected by the Hub and produce any relevant reports to show findings

Ensure that data entered into local and national systems is accurate and in accordance with agreed timescales

Monitor performance of the Hub

Draft all external and internal communications on behalf of the Hub

Provide Head of Function with management information relating to the relevant area

Be responsible for the management of all staff within their area. This includes staff performance, development and annual appraisal through to sickness absence management

Act as first point of contact for relevant external stakeholders

Act as requisitioner or approver dependant on local policy

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder

Behaviours

Changing and Improving

Communicating and Influencing

Working Together

Managing a Quality Service

Making Effective Decisions

Leadership

Essential Experience

Able user of MS Word and MS Excel Information collation and analysis

Technical Requirements

Internal applicants

Newly promoted staff to the following Band 5 first line manager roles (Hub Managers, Custodial Managers and Facilities & Services Managers) in Establishments are required to complete a qualification as part of their work objectives where these training packages are available Staff that have mapped or re‐graded to Band 5 who have previously worked at an equivalent level will not be required to undertake the qualification.

External applicants

All external staff joining as a Band 5 Hub Manager or Facilities and Services Manager in an Establishment are required to complete the qualification where available.