Administrative AssistantNHS

Job summary

The Contracts and Procurement Assistant provides vital administrative andcoordination support to the contracts and procurement team, ensuring accuratedocumentation and efficient delivery of contractual and procurement processes.

This includes maintaining contract records, processing variations, updating systems,and supporting governance requirements for contracts across primary care, dentalservices, community providers, mental health, acute trusts, voluntary sector andindependent sector organisations, working in a flexible way in line with team priorities.

The role also assists with procurement activities, including support to individualprocurement processes, management of appropriate databases, coordinatesmeetings, prepares reports, and handles routine internal and external contract andprocurement queries.

Main duties of the job

The responsibilities include:

1. Administrative and Operational Support: Provide day-to-day administrative assistance to ensure the effective running of programmes, services, or projects. Manage correspondence, maintain records, and support the coordination of tasks and deadlines, ensuring empathy when communicating with other parties.

2. Data and Information Management: Regularly collect, input, and maintain accurate data in relevant systems. Support the preparation of reports, spreadsheets, and dashboards to inform monitoring and assurance activities which may present complex or contentious information and require comparison or analysis of a range of data and options.

3. Project and Programme Support: Assist in the coordination of project activities by preparing materials, scheduling meetings, taking minutes, and following up on agreed actions.

4. Quality and Improvement: Contribute to service improvement activities by helping gather feedback, maintaining documentation, and supporting small improvementinitiatives. Use motivational and persuasive communications to achieve tasks. Provide feedback on service improvements as part of the continuous improvement process.

5. Governance and Compliance: Ensure all work complies with organisational policies and procedures, including information governance and confidentiality. Maintain clear audit trails and accurate documentation at all times. Propose changes to working practices and policies for work area.

Job description

This role is to support the CHC contracts team with the smooth running of services by undertaking a range of administrative, coordination, and data-related tasks, contributing to effective team performance and service delivery. Some tasks may be non-routine.

There is also a need to support the team with routine work to support the new digital platform in enrolling and approving providers and further checking uploaded documentation.

Good organizational skills are required to be successful in this role as is a can do attitude.

About us

We are committed to promoting equal opportunities to achieve equity of access, experience and outcomes and to recognising and valuing people's differences. We are passionate about creating an inclusive workplace that promotes and values diversity; we see this as a strength and part of our founding mission, values and behaviours. We know through experience that different ideas, perspectives and backgrounds create a stronger and more creative work environment that delivers patient outcomes.

We are committed to creating the best place to work, where your contribution is valued, your wellbeing is supported and all our colleagues can reach their full potential. We welcome and encourage applications from all areas of the community, who meet the criteria for the role, regardless of their protected characteristic. We work to ensure that our recruitment processes are as inclusive as possible to everyone, including making adjustments for people who have a disability or long-term condition and support with the recruitment process for people with lived experience.

We are happy to discuss flexible working options for all roles.

We operate a Carer friendly working environment that is supportive and inclusive. We actively encourage Carers to self-identify themselves.

We are a Disability Confident Employer and commit to shortlisting suitable applicants who meet the essential criteria for an interview. Please inform us of any adjustments you may require.