Clinic Executive Support AdministratorUniversity

Contractual hours: 28.8

Job category/type: Clerical

Job description

Part-time (28.8 hours per week), Fixed Term to 30/9/2027

Closing date: 23:59 5th November 2026

Interviews will be held: TBC

This role is not eligible for Skilled Worker visa sponsorship. The successful candidate(s) will have to ensure that they have the right to work in the UK or be able to secure this through another means without the sponsorship of the University. Further information about sponsorship is available on the UK Visas and Immigration Website.

We are looking for a skilled and motivated Clinic Executive Support Administrator to join the AnDY Research Clinic at the University of Reading - a unique partnership between the University and Berkshire Healthcare NHS Foundation Trust that combines clinical care with research to improve mental health support for children and young people.

This is an opportunity to play a central role in a friendly, multidisciplinary team dedicated to improving the lives of children, young people and families experiencing anxiety, depression and related difficulties. The Clinic supports hundreds of families each year whilst contributing to research that helps shape future mental health services locally and nationally.

You will:

Have excellent organisational and time management skills.

Hold at least GCSE Maths and English at Grade C or above (or equivalent).

Have familiarity with on-line processes and web-based systems and with standard office systems and procedures.

Have experience of working in a busy office environment within an administrative role.

Be positive, proactive, and flexible.

As our Clinic Executive Support Administrator, you will be at the heart of the Clinic's day-to-day operations.

You will provide high-quality administrative and executive support across a wide range of activities, including:

Coordinating the Clinic's administrative functions and helping ensure smooth service delivery.

Supporting meetings, events, visits, and engagement activities.

Managing diaries, records, databases, and clinic systems.

Producing reports and maintaining accurate information.

Supporting recruitment, induction, and training processes.

Assisting with financial administration and purchasing activities.

Acting as a welcoming point of contact for families, students, researchers, clinicians, and external partners.

The role offers a good mix of routine coordination and project-based work, with opportunities to improve processes, contribute ideas, and work closely with colleagues across the University and NHS.

Based within the School of Psychology and Clinical Language Sciences at the University of Reading, you will join a service with a strong track record of exceptional clinical outcomes, innovation, close links between research and practice, and a clear mission to improve outcomes for children and families.

A standard DBS check is required for this position.

Please see these links for information on Safeguarding and Disclosure and Barring Service (DBS) Procedure

Contact details:

Dr Ray Percy, Clinic Director, [email protected]

Jenny Abram, Clinical Lead for Placements, [email protected]

We welcome applications from both external and internal candidates. As part of the University’s ongoing commitment to professional development, this role can be considered on a seconded basis for existing staff members. Internal candidates should discuss this with their line manager prior to applying.

The University is committed to having a diverse and inclusive workforce, supports the gender equality Athena SWAN Charter and the Race Equality Charter, and champions LGBT+ equality. We are a Disability Confident Employer (Level 2). Applications for job-share, part-time and flexible working arrangements are welcomed and will be considered in line with business needs.

£27,241 to £30,986 per annum, pro-rata. Grade 4