Lead Rota Coordinator - MedicineNHS

Job summary

An exciting opportunity has arisen for an enthusiastic, highly organised, and proactive individual to join the Medicine Directorate at Wrexham Maelor Hospital as a Lead Rota Coordinator.

The successful candidate will be responsible for the day-to-day operational management of medical staffing and rota coordination across the Directorate, ensuring safe and effective workforce cover is maintained at all times.

Working closely with Specialty Managers, clinical teams, doctors, Workforce and Finance colleagues, the post holder will play a key role in overseeing medical workforce arrangements, supporting rota management, and responding to staffing challenges in a timely and effective manner. The role requires the ability to work independently, prioritise competing demands, and make informed decisions within a fast-paced and often complex environment.

Excellent communication and interpersonal skills are essential, alongside strong organisational abilities, attention to detail, and a proactive approach to problem-solving. The successful candidate will be confident in building effective working relationships with a wide range of stakeholders and committed to delivering a high-quality staffing service that supports patient care.

Main duties of the job

This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys problem-solving, and is committed to supporting the delivery of high-quality patient care through effective workforce planning and rota management.

The successful candidate will lead on the coordination and management of medical rotas across the Directorate, ensuring appropriate staffing levels are maintained to support safe and effective service delivery. The post holder will work closely with Specialty Managers, medical staff, Workforce and Finance colleagues to proactively manage rota gaps, coordinate staffing solutions, and support compliance with relevant workforce policies and procedures.

The role requires excellent organisational, communication, and interpersonal skills, together with the ability to prioritise competing demands and work independently with minimal supervision. The post holder will adopt a proactive, solution-focused approach, using sound judgement and initiative to respond effectively to staffing challenges and operational pressures.

As a key member of the Directorate team, the post holder will be expected to maintain strict confidentiality, build positive working relationships with a wide range of stakeholders, and contribute to the continuous improvement of medical workforce processes. They will work in accordance with Health Board policies and procedures, escalating issues to their Line Manager where appropriate.

Job description

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Co-ordinating and overseeing the smooth running of doctors shift patterns in line with the New Deal Junior Doctors Hours/European Working Time

Directive. Co-ordination of all leave arrangements and prospective cover for Consultants and junior medical staff. The post holder will work closely with the health boards New Deal Coordinator in monitoring the shift patterns on a regular basis to ensure continued compliance with New Deal and EWTD.The post holder will assist in the production of weekly/monthly duty rosters for Consultant and junior medical staff within sub-specialties of theDIRECTORATE.The post holder will also undertake ad hoc reports and projects as and when requested by the General Manager for Mecical Directorate Clinical Director,Lead Site Specialty Manager or, Management Team. These reports / projects will be in line with the responsibilities of the grade of the post.

About us

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.