Finance Officer - TransactionsNHS

Job summary

An exciting opportunity has arisen for a Finance Officer role at West Suffolk NHS Foundation Trust. This is a 1 year fixed term contract.

This is a new role that has been established as a result of the Trust outsourcing transactional finance andprocurement functions to NHS Shared Business Services (NHS SBS).

This role will work within a multi-disciplinary team, dealing with and resolving queries between the Trust and NHS SBS to ensure that financial services functions run smoothly and effectively. The role provides day-to-day administrative and transactional support, ensures accurate financial data entry, and assists with the monitoring of NHS SBS managed operations such as accounts payable and accounts receivable.

The post-holder will contribute to maintaining strong financial controls, support month-end routines, and help ensure compliance with Trust financial procedures.

Sponsorship for Skilled Worker Visa not AvailablePlease note that a Certificate of Sponsorship is not available for this position as it does not meet one or more of the required criteria. For more information on eligible roles please visit https://www.gov.uk/skilled-worker-visa

Main duties of the job

• Assist with and resolve supplier payment queries, ensuring that NHS SBS processed transactions are accurate and complete.
• Monitor and action workflow items within Oracle, ensuring that any required actions are rectified within the timeframe specified.
• Assist with ensuring that any items that require receipting are actioned promptly, by working closely with colleagues within the Procurement Team and requisitioners around the Trust.
• Review and clear any suspense accounts as required.
• Maintain knowledge of NHS VAT regulations through training.
• Assist with the set-up of new customer accounts when required.
• Assist and oversight of the raising of invoices, ensuring that these are raised accurately.
• Assist with and action any queries with income collection.
• Assist with the processing of any local payments.
• Assist with the approval of credit notes and write offs.
• Monitor agreed repayment plans. Raise any concerns to Senior Managers where defaults on payments are made.
• Produce bad debt listings for review internally.
• Review and clear any suspense accounts as required.
• Deal with debt recovery agencies, as required.
• Maintain good communication with NHS SBS operational teams.
• Provide cover to other Finance Officers, e.g. for Treasury Management tasks when other Finance Officers are absent. Cover for this role will include counting and banking cash along with dealing with and handling patient property.

Job description

Please see the full job description and person specification attached for more details on the job role.

About us

#BeKnown at West Suffolk NHS Foundation Trust. By us. By our patients. By our community

We are a busy, friendly, rural NHS Trust providing high-quality care and compassion to more than a quarter of a million people across west Suffolk. We care for, treat and support people in hospital, at home and in various community settings.

The West Suffolk Hospital in Bury St Edmunds provides acute and secondary care services (emergency department, maternity and neonatal services, day surgery unit, eye treatment centre, Macmillan unit and children's ward). It has 500+ beds and is a partner teaching hospital of the University of Cambridge.

Adult and paediatric community services, provided in collaboration with West Suffolk Alliance partners, include a range of nursing, therapy, specialist, and ongoing temporary care and rehabilitation, some at our Newmarket Community Hospital.

We do our utmost to achieve outstanding clinical outcomes for patients and our values of fairness, inclusivity, respect, safety and team work guide how we work and behave as a team.

With nearly 5,000 staff, from all over the world, we strive to make our organisation a great place to work. Whatever your role or ambition, we want to help you be the best you can be.

We promote a diverse and inclusive community where everyones voice counts and you can #BeKnown for whoever you are.

Join us. What will you #BeKnown for?