Property Admin AssistantCouncil

Grade: 3

This role is within NYH Property, which operates independently from the highways maintenance side of NY Highways. While NYH Property is part of the wider NY Highways group, this position focuses solely on property maintenance and construction across a range of private, public and commercial buildings not highways or road infrastructure.

About NYH Property

NYH Property was established at the start of 2026 and forms part of NY Highways. Supported by North Yorkshire Council, we benefit from a steady and reliable flow of work across a diverse property portfolio, offering long term career opportunities, job security, and the chance to contribute to meaningful projects that support local communities.

As the NYH Property team continues to grow, we're offering an exciting opportunity to be part of a service with real ambition. You'll play an important role in delivering high-quality projects across North Yorkshire while helping to shape the future direction of the team and the services we provide.

About the Role:

We are looking for a proactive and organised Administrator to join our Property Team. This is a varied role that plays a key part in supporting the delivery of property maintenance and construction related services across the organisation.

Working within a busy and fast-paced environment, you will provide essential administrative and financial support, helping to ensure projects, contractors, and operational teams are supported effectively. You will be responsible for maintaining accurate records, coordinating information, processing financial transactions, and acting as a key point of contact for internal colleagues, customers, and suppliers.

This role would suit someone who enjoys working with data and financial information, has excellent attention to detail, and can confidently manage a range of competing priorities while maintaining a high standard of customer service.

Key Responsibilities

• Provide comprehensive administrative support to the Property Team, ensuring processes and records are maintained accurately and efficiently.
• Support financial administration activities, including raising purchase orders, processing invoices, recording costs, and assisting with revenue invoicing.
• Monitor and maintain financial and operational information to support effective service delivery and reporting.
• Liaise with contractors, suppliers, customers, and colleagues to obtain information, resolve queries, and ensure documentation is complete and up to date.
• Produce and maintain spreadsheets, reports, and other management information to support operational and financial decision-making.
• Assist with the administration of workforce records, including timesheets, payroll documentation, training records, and new starter paperwork.
• Maintain electronic and paper filing systems, ensuring records are accurate, accessible, and compliant with organisational requirements.
• Support the review and improvement of administrative procedures and contribute to maintaining quality standards and compliance documentation.
• Build positive relationships with internal and external stakeholders, providing a professional and responsive service.
• Ensure all activities are carried out in accordance with company policies, procedures, health and safety requirements, and expected standards of behaviour.
• Undertake additional administrative duties as required to support the wider Property Team and business objectives.

What We’re Looking For:

You will have previous experience in an administrative role, ideally within a commercial, financial, property maintenance, construction or operational environment. You'll be confident using Microsoft Office applications, particularly Excel, and comfortable working with financial information, data management processes, and procurement-related activities.

Most importantly, you'll be a self-motivated team player with strong organisational skills, excellent attention to detail, and the ability to manage workloads and deadlines effectively.

NYH Property provides maintenance services across North Yorkshire. We operate in close partnership with North Yorkshire Council, combining a commercial focus with public sector values. While we work closely with the Council, NYH Property is an independent business and not part of the Council itself.

Why Join Us?

• Competitive Pay & annual pay reviews and opportunities to move up the pay scale as you grow in your role.
• Generous holiday allowance: 24 days + bank holidays (increasing annually up to 5 years).
• Job Security: A strong partnership with North Yorkshire Council ensures a steady pipeline of public and private sector work.
• Training & Development: Access to a wide range of training courses to help you upskill and advance your career.
• Inclusive Culture: We value diversity and are committed to creating a supportive and inclusive workplace.

Click here to explore our full benefits package.

Additional Information:

Closing date: Sunday 29th November 2026

Job Description

We’re interviewing as applications come in so early applications are encouraged.

To apply please complete the short application form and attach your CV. For a confidential chat or to discuss the role further please reach out to Devon Lowe (Recruitment & Talent Partner).

07720869014
[email protected]

Please note:

We reserve the right to remove this vacancy in the event of the position being filled before the proposed deadline.

NY Highways is an equal opportunity employer and values diversity. We are committed to equality of opportunity for all staff. We welcome applications from individuals regardless of age, any disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion, or belief.

We will not accept applications from agencies and can only consider applications from individuals with right to work within the UK.

At NY Highways, safety is a core principle. We are dedicated to the health and safety of our employees and the public. To maintain a safe work environment, we enforce a strict substance misuse policy. Employees must report to work fit for duty and free from drugs or alcohol. New employees will undergo mandatory drug and alcohol testing, with random tests conducted throughout employment. Adherence to this policy is essential for upholding our safety standards and ensuring the integrity of our operations.

Position type: 40 Hours per week, Monday to Friday