Executive Personal Assistant to the Deputy Chief Executive / Director of PlaceCouncil

Make a difference at the heart of Pembrokeshire County Council

Are you an experienced Executive PA who thrives in a fast-paced environment and enjoys working with senior leaders?

We're looking for a highly organised, proactive and professional individual to provide executive support to our Deputy Chief Executive and Director of Place.

This is far more than diary management.

This is an opportunity to work directly alongside one of the Council's most senior leaders, supporting strategic decision-making and helping deliver services that make a real difference to communities across Pembrokeshire. You'll be a trusted partner, helping to coordinate complex priorities, manage sensitive matters and ensure the smooth running of a diverse and ambitious Directorate.

Working closely with Heads of Service, elected Members, government bodies, external partners and senior officers, you'll gain a unique insight into how local government operates at the highest level while playing a key role in helping us achieve our corporate priorities.

No two days are the same. This role offers variety, responsibility and the chance to work at the centre of important conversations and decisions that shape the future of Pembrokeshire.

What you'll be doing

In this role, you'll:

• Manage complex and ever-changing diaries, priorities and correspondence
• Act as a trusted point of contact on behalf of the Deputy Chief Executive and Director of Place
• Coordinate high-level meetings, programme boards and governance activities
• Prepare professional correspondence, reports, agendas and briefing papers
• Build strong working relationships with Members, senior leaders, partners and stakeholders
• Handle confidential and sensitive information with professionalism and discretion
• Anticipate issues, identify solutions and help ensure priorities stay on track
• Work collaboratively with Executive PA colleagues to provide resilient support across the organisation and maintain continuity of service when required

About you

You'll be an experienced Executive PA, Personal Assistant, Executive Assistant or senior business support professional who is confident working with senior leaders in a busy and complex environment.

You'll bring:

• Outstanding organisational and prioritisation skills
• The ability to manage multiple competing demands
• Strong communication and relationship-building skills
• Excellent judgement, discretion and professionalism
• Confidence working independently and proactively
• Experience managing confidential and sensitive information
• Strong digital skills, including Microsoft 365
• The ability to remain calm, organised and solutions-focused in a fast-moving environment

Experience within local government or the public sector would be beneficial, but we also welcome applications from individuals with transferable executive support experience gained in other sectors.

Why join us?

In return, we can offer:

• A role at the heart of a large and ambitious local authority
• Direct exposure to senior leadership and strategic decision-making
• Opportunities to develop your professional skills and experience
• Flexible working arrangements
• Access to the Local Government Pension Scheme
• Generous annual leave entitlement
• A range of employee wellbeing and staff benefits
• The opportunity to contribute to services that improve the lives of residents across Pembrokeshire

If you're looking for a role where you can make a genuine impact, work with influential leaders and be part of something bigger, we'd love to hear from you.

Employee Benefits

Our employee benefits are designed to help invest in your future and are in addition to living and working in Pembrokeshire, one of the most beautiful and desirable counties in the UK. For further details, please refer to the Employee Benefits leaflet attached.

The Visit Pembrokeshire website https://www.visitpembrokeshire.com/ is an excellent source of information, and showcases the wide variety of activities, amenities and adventures that await you.

Please refer to the job description above for more details on this vacancy and the person specification.

Employment Checks

Where it is appropriate for your role and responsibility, the personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found by visiting https://www.cifas.org.uk/fpn.

Applicants should ensure they have the right to work in the UK before applying for a vacancy.

Please note that at this point, Pembrokeshire County Council is not accepting applicants who require a Skilled Worker visa as a prerequisite to a right to work in the UK. Applicants should ensure they have the right to work in the UK before applying for a vacancy.

Guidance Note: Use of AI and Accuracy of Information:

• We understand that applicants may choose to use tools such as generative AI to support the preparation of their application. While the use of such tools is permitted, it remains the applicant’s full responsibility to ensure that all information submitted is factually accurate, truthful, and representative of their own skills, experiences and qualifications.
• Providing information that is false, misleading, or exaggerated, regardless of whether it was generated by AI or not, may result in disqualification from the recruitment process or dismissal if discovered after appointment.
• By submitting this application, you confirm that all content provided is accurate and submitted in good faith.

The Supported Employment Programme is a group of local authority based enterprises that employs over 75 people with a disability or work limiting health condition, please visit the link below for further information: Pembrokeshire Supported Employment Programme - Pembrokeshire County Council

Safeguarding
 
Safeguarding and protecting children and adults at risk is a high priority for Pembrokeshire County Council. We aim to support vulnerable children and adults at risk to ensure they are as safe as they can possibly be. We are committed to ensuring their safety and will take action to safeguard their well-being. The Council’s Corporate Safeguarding Policy provides a framework for every member of staff and Service within the Council, setting out responsibilities in relation to safeguarding and protecting children and adults at risk as well as the methods by which the Council will be assured that it is fulfilling its duties.

This policy applies to all Council employees and workforce, councillors, volunteers and also service providers that are commissioned by the Council. Safeguarding is everyone's business whether they work for, or on behalf of, the Council.

Support & Additional Info

• Please contact the HR Systems Team as early as possible if you're unable to apply online by emailing [email protected].
• Please contact the Recruitment Team if you have any queries relating to this vacancy by emailing [email protected].
• Local Government Employees on National Joint Council (NJC) terms are subject to national pay bargaining; all salaries currently stated in our adverts are as 01/04/2025.
• Please note, we have a legal obligation to consider employees for suitable alternative employment if their posts are at risk; therefore prior consideration will be given to existing employees who meet the person specification and are registered on our redeployment pool.

Welsh language skills are desirable. Applications may be submitted in Welsh and will not be treated less favourably than applications submitted in English.

Position type: Open Ended