Office ManagerNHS

Job summary

Office Manager

Band 5

37.5 Hours per week

The post holder will provide support to the Deputy Head of Operations and Operational Managers with the Head & Neck Care Group. The post holder will manage secretarial/administrative staff.

The successful candidate will have experience of clinical administrative systems and ideally some experience of managing staff and a good understanding of the priorities of the NHS./**Please note this vacancy will close once sufficient applications have been received**Previous applicants need not apply

Main duties of the job

The Office Manager will manage secretarial/administrative staff to provide and efficient and effective service.

The post holder will participate in the development of corporate objectives, policies and strategic plans. The post holder will be expected to organise their own workload and that of the divisional secretarial/administrative teams.

The post holder will be responsible for all aspects of office management and assisting in the management and supervision of medical secretary and clerking staff within the department.The post holder will need to possess excellent management and interpersonal skills. They will be required to manage their own workload effectively without direct supervision, and also maintain the efficient, effective running of the care groups secretarial support teams.The post holder must be able to demonstrate a high degree of competence with regard to a wide range of secretarial and administrative duties including the use and application of information technology.The post holder must have an in-depth knowledge of RTT and Cancer Waiting Time Standards. The Post holder will play a key role in ensuring patients are scheduled in line with theatre scheduling standards.It is essential to possess excellent organisational, interpersonal and communication skills and to work to tight deadlines.

Job description

To manage the recruitment and workload of Admin Staff.To ensure all Admin Staff undergo Mandatory Training and participate inPerformance Appraisals.Manage an identified Budget.Monitor Departmental Budget (Trust)Check clinical lists.Attending Team Managers Meetings.Undertake Sickness / Holiday Returns of Admin Staff.Maintaining Spread sheets and other identified databases. Typing ofreports and correspondence.Training Admin Staff in use of hospital Computer Systems.Requisition goods and suppliesCollating information and statistics for Senior Manager and TeamManagers.Take responsibility for day to day maintenance within the Department -Support Cancer/RTT targets for the department

About us

Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.

We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women's NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.

UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.

For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.

Aintree University Hospitalis the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility.Broadgreen Hospitalis home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation.Liverpool Women's Hospitalspecialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. TheRoyal Liverpool University Hospitalis the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.

For roles at Liverpool Women's, visit theircareers page.