HR & Operations AdministratorNHS

Job summary

This varied role will provide support across HR administration, recruitment, onboarding, governance, patient safety, facilities management and IT administration. The successful candidate will play a key role in ensuring the smooth and efficient operation of the Practice.

We are looking for an individual who is highly organised, detail-focused and able to manage a varied workload. Strong administrative skills, excellent attention to detail and confidence using IT systems are essential.

This is an excellent opportunity for someone with administration experience who enjoys working across multiple areas of a busy organisation and wants to contribute to high-quality patient services and staff support.

Main duties of the job

To provide comprehensive administrative support across HR, governance, patient safety, facilities and IT functions. The postholder will support the smooth operation of Practice systems and processes, ensuring compliance, accurate record keeping and effective coordination of operational activities.

Job description

Key Responsibilities

HR Administration

• Coordinate recruitment activities and interview administration.
• Undertake DBS checks and pre-employment screening.
• Administer new starter onboarding processes.
• Maintain electronic and paper staff records.
• Monitor and report on mandatory training compliance.
• Coordinate probation reviews and associated documentation.
• Support workforce compliance processes.
• Provide general HR administrative support.

Learning Events & Patient Safety

• Coordinate learning events and governance meetings.
• Prepare agendas and supporting documentation.
• Attend meetings and produce accurate minutes.
• Maintain action logs and monitor completion.
• Support DATIX incident administration and reporting.
• Support Learning from Patient Safety Events (LFPSE) reporting.
• Maintain governance records, trackers and documentation.
• Assist in preparing reports and compliance data.

Facilities Administration

• Coordinate building maintenance and repair requests.
• Liaise with contractors and service providers.
• Obtain quotations and arrange repairs.
• Maintain records relating to planned preventative maintenance.
• Monitor facilities compliance documentation.
• Support the administration of site-related contracts.

IT Support & Administration

• Provide first-line support for routine IT issues.
• Log, monitor and escalate IT support requests.
• Liaise with external IT providers.
• Support user account administration.
• Coordinate IT arrangements for starters, movers and leavers.
• Assist with Microsoft 365 administration.
• Support telephony administration and user changes.
• Maintain equipment inventories and asset registers.

About us

Churchmere Medical Group is seeking a motivated and organised HR & Operations Administrator to support a broad range of administrative functions across our Practice.

• Be part of a supportive and forward-thinking team.
• Gain experience across HR, governance and operational management.
• Work in a role that makes a genuine difference to both staff and patients.
• Flexible part-time working arrangement.