Clinical Booking Clerk - Booking Team PASSNHS

Job summary

We're looking for a Booking Clerk to join our busy Patient Services Admin Team.

You will be based at our Booking Centre at the Civic Office, Doncaster DN1 3BU.

Please note this is a non-patient facing role working on a hybrid basis

The department is open 5 days a week and the role will include working Monday - Friday between 8am - 5 pm not including Bank Holidays or weekends .

Our Booking Team is a fast paced and high-volume working environment.

The post holder will work actioning booking appointments and taking calls from patients to negotiate new dates/times . The role involves working with divisions understanding and escalating capacity and demand issues.

Printing/scanning referrals for clinical triage through the E- Referral system.

Understanding/ utilising multiple reports to ensure clinical sessions are accurately booked .

Processing/actioning responses from text messages with Doctor Dr online system and email request changes .

The Patient Services Admin Team is fully committed to effective appraisal and any training and development will be actively encouraged and supported.

Main duties of the job

Working with a team of highly committed staff, to provide a first class and effective Booking Team within Patient Services Admin.

Print & scan multiple referrals from E-Referral and arrange clinical grading.

Take calls and queries from patients in relation to appointments and sign post to other department within the hospital .

Engage with GP practices and advise on clinical service selections

Utilise our texting service provider to inform patients of upcoming dates and promote attendance .

Engage in email conversations with patients in relation to hospital queries

Manipulate and update numerous reports in support of chronological booking.

Provide administrative service support to facilitate the patient pathway

Work flexibly to provide a booking service, processing of referrals and undertaking a range of general admin tasks

Build and maintain close working relationships across the clinical administrative teams, using Standard Operating Procedures (SOP's) to ensure functions of the role are carried out correctly and within given timescales.

Ensure accurate data recording using the Patient Administration System (PAS) and E-referral and other systems; and via the use of multiple reports book outpatient appointments in accordance with clinical instruction and national/local waiting time target dates.

Job description

Please see attached to the advert a job description and person specification for further details. Please ensure you read this document carefully.Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.

Certificate of sponsorship

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK

Please note that from 9th April2025, band 2 & 3 entry roles are no longer eligible for sponsorship.

About us

DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.

At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions.

As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.

We offer a range of benefits to support our people including:o Extensive range of learning opportunitieso NHS Pension Schemeo Generous holiday entitlement in line with Terms & Conditionso Comprehensive health and wellbeing supporto NHS Car Lease schemes and a range of salary sacrifice schemeo Discounts on restaurants, getaways, shopping and finance through external providers.