Coding Clerk (Bank)NHS

Job summary

We are looking for a Clinical Coder / Document Administrator to join our Administration and Coding Team on a bank contract basis.

In this role, you will review, extract, and accurately record clinical data into our EMIS Web clinical system. Your work will directly impact patient safety, data quality, and the practices achievement of national healthcare targets such as the Quality and Outcomes Framework (QOF).

Key Responsibilities

• Document Processing: Review and action incoming electronic correspondence (e.g. discharge summaries, clinic letters, A&E reports) via EMIS Web.
• Clinical Coding: Extract diagnoses, procedures, medication changes and test results, assigning accurate SNOMED CT codes to patient records.
• Workflow Management: File non-clinical information and escalate urgent actions or medication changes to the appropriate clinician.
• Medical Summarising: Summarise new patient records into EMIS when required.
• Data Quality: Identify missing or inconsistent information and liaise with clinicians to resolve issues.
• Compliance & Governance: Maintain confidentiality and comply with NHS Information Governance, GDPR and safeguarding requirements.

Closing Date: 06 October 2026

Apply early, as this vacancy may close once sufficient applications are received.

Please provide a mobile number with your application and check your spam/junk folder for updates from us.

Please note that we are unable to offer an Employer Sponsored Visa for this role.

Main duties of the job

The post holder will be part of the Administration and Coding Team Hub supporting Cumbria Health practices. The primary purpose of the role is to accurately review, extract, code and record clinical information from incoming electronic correspondence within EMIS Web. The post holder will review discharge summaries, outpatient letters, A&E reports and other clinical correspondence, applying accurate SNOMED CT codes, maintaining data quality and ensuring urgent clinical information is escalated appropriately. The role supports patient safety, continuity of care and healthcare performance targets.

The post holder will be based either at Cumbria Health headquarters in Carlisle, or remote working may be available.

All staff are expected to work to Cumbria Healths Values:

• Clinically focused - Everything every one of us does is for the patient
• Responsive - We listen and we respond quickly in a patient focussed way
• One Team - We work together to provide a high quality service which is organised and consistent, and in partnership with both the local Acute and Community Trusts
• High Standards - We provide skilled professionals working to the highest standards who are passionate about improving patient care
• Communities Connecting and engaging to meet local needs
• Growth & Sustainability with our strong roots we will continue to thrive and grow

Job description

This list of duties and responsibilities, which follows, represents the broad range of tasks which may be required to be undertaken either routinely or periodically. This list is not exhaustive, and the role may include additional duties which are not listed here.

• Document Processing: Review and action incoming electronic correspondence including discharge summaries, clinic letters, A&E reports and other clinical communications via EMIS Web.
• Clinical Coding: Extract diagnoses, procedures, medication changes and test results and accurately assign appropriate SNOMED CT codes within patient records.
• Workflow Management: Identify actions required from incoming correspondence and route urgent items, medication changes or clinical tasks to the appropriate clinician/team.
• Data Quality: Identify inconsistencies, omissions or missing information within clinical correspondence and liaise with clinical staff to resolve issues.
• Information Governance: Maintain confidentiality and comply with NHS Information Governance, GDPR and safeguarding requirements.
• Code all incoming discharge letters and patient-related correspondence into the medical record and workflow to the appropriate clinician.
• Ensure problems are coded correctly so information is available to support continuity of care.
• Identify and task actions arising from incoming mail to the relevant person or practice team.
• Identify coding opportunities that support quality initiatives and accurate reporting.
• Undertake any other additional duties appropriate to the post as required.

About us

Cumbria Health places the patient, their family and their community at the heart of everything we do. We are an award-winning organisation, the first out-of-hours organisation in the country to be rated as outstanding by the Care Quality Commission (CQC).

We provide primary health care services, both in and out of hours, across Cumbria. We are values-driven and place great emphasis on inclusivity and the wellbeing and development of our staff, while striving to provide a consistently high-quality service. Our service is designed to improve health and wellbeing.

Working for Cumbria Health can offer flexible opportunities in terms of location, hours and working patterns so you can enjoy a great work life balance. In order to provide the best patient care we understand the importance of ensuring staff satisfaction and are consistently trying to ensure we offer our staff a positive working environment whether that be though training or social events.

Listen to your heart. Have the work life balance you'd love.