Support Service Team SecretaryNHS

Job summary

An exciting opportunity has arisen to join the administrative team supporting the Older People's Intensive Services and wider teams at The Mount as a Team Secretary. The postholder will provide secretarial support to the Intensive Services, such as transcribing letters and reports and minuting meetings, so previous secretarial experience is essential. They will also provide general administrative support as required, including support for wider teams, under the direction of their line manager.

Please note if your application is successful and you are invited to interview, there will be a typing test as part of the interview process therefore interviews can only take place in person.

Main duties of the job

• Providing secretarial and administrative support to the identified multi-disciplinary teams. This will include (not exhaustive): word processing, audio typing, typing of correspondence and management reports etc.
• Arranging, attending and minuting local meetings, following up actions where appropriate.
• Dealing with telephone and personal enquiries from members of the public, GPs and other healthcare professionals, taking messages and providing non-clinical information and advice to patients and relatives within the boundaries of the role.
• Supporting clinical and medical staff with diary management.
• Maintaining adequate supplies of stock items where appropriate.
• Completing general office duties including processing incoming post, printing, photocopying etc.
• Dealing appropriately with highly confidential and sensitive material on a regular basis in accordance with the Trust's Information Governance Policy.
• Providing cover for colleagues as required and to ensure the continued smooth running of the service.
• Working effectively with members of the wider administration team including Ward Administrators and Receptionists

Job description

We recruit people based on their values and qualifications (where required) and believe that their lived experience is an advantage, this means that together we are as diverse as the communities we care for. Simply put, when we employ caring people who act with integrity and have the right skills, we can give those with mental health challenges, learning disabilities and neurodiversity high-quality care and support to live fulfilling lives, and make our staff feel purposeful, happy and valued.

All our information is available in accessible formats. Please contact the Recruitment team [email protected]

Attached to this advert is our candidates guide to values-based recruitment and supporting guidance on how to make a successful application.

If you require a reasonable adjustment, please contact the Recruitment Team or see the attached candidate guide to reasonable adjustments.

To find out more about the key responsibilities and the specific skills and experience youll need, look at the Job Description & Person Specification attachments under the Supporting Documents heading.

So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read theCandidate Guide to Values Based Recruitment. This document provides you with information to help you apply.

About us

The Leeds and York Partnership NHS Foundation Trust (LYPFT) is the main provider of Mental Health and Learning Disability services in Leeds. We also provide specialist inpatient services in York and some highly specialised services across the country. As a teaching trust with strong links to local universities, we are a centre of excellence for teaching,research and development.

There are many benefits of working for LYPFT including fantastic employee wellbeing support, 27 - 33 days annual leave, flexible and remote working arrangements, the NHS Pension Scheme, coaching, support and opportunities for career development and training and education support alongside a range of exclusive discounts and payment schemes including for cars, and more NHS Discount Offers.

We have an incredible Bank department, within nursing, allied health professions, healthcare support worker and administration clerical. Permanent employees are automatically added to Bank.

Applicants should be aware that any individual requiring a visa to work in the UK, the Trust only provides sponsorship for registered healthcare practitioner roles only (this does not include Healthcare Support Workers). This is an essential requirement, and the Trust is unable to offer you a role if you do not meet Trust requirements for sponsorship and Home Office requirements for a visa.