Executive Support SecretaryNHS

Job summary

The Royal Orthopaedic Hospital NHS Foundation Trust is seeking a highly organised and motivated Executive Support Secretary to join our Corporate Services team.

This is an exciting opportunity to work at the heart of the Trust, providing high-quality administrative and secretarial support to senior leaders and contributing to the smooth and effective operation of the Executive Suite.

We are looking for an individual who has excellent organisational skills, a keen eye for detail and a proactive approach to work. You will be comfortable managing a varied workload, handling confidential information, and working both independently and collaboratively within a busy professional environment.

This role offers an excellent opportunity to develop your administrative and governance skills while working closely with Executive Directors, Executive Assistants and senior colleagues across the Trust.

Main duties of the job

As Executive Support Secretary, you will provide a comprehensive and efficient administrative and secretarial service to support the Executive Assistant team, Executive Directors and wider Corporate Services function.

Job description

Key responsibilities include:

• Preparing, collating, quality checking and distributing agendas, meeting packs and supporting documentation for Board, Committee, Executive and senior management meetings.
• Providing administrative support for meetings, including scheduling, room bookings, circulation of papers, minute taking, action tracking and maintaining accurate records.
• Managing electronic diaries, arranging appointments and coordinating meetings for senior leaders.
• Producing correspondence, reports, presentations and other documentation to a high professional standard.
• Handling incoming telephone, email and written enquiries efficiently and professionally.
• Managing incoming and outgoing correspondence, including document control and records management.
• Maintaining electronic filing systems, databases, SharePoint sites and other administrative systems to support effective service delivery.
• Supporting the preparation and maintenance of confidential Board, Committee and Executive documentation.
• Coordinating administrative processes and ensuring information is accurate, timely and compliant with Trust standards.
• Providing office cover and administrative support across the Executive Assistant team to ensure continuity of service during periods of leave, absence or increased workload.
• Supporting the wider Corporate Services team with general clerical and administrative duties as required.

Full job description and person specification is available as a supporting document for your information.

About us

The Royal Orthopaedic Hospital NHS Foundation Trust is one of the largest specialist orthopaedic units in Europe. We offer planned orthopaedic surgery to people locally, nationally and internationally.

Our Trust is a very special hospital; big enough to deliver world class services and small enough to offer exceptional patient and staff experience. We offer a working experience unique in the West Midlands and we're always on the lookout for passionate people to join our award-winning team.

The ROH is an equal opportunities employer. We employ people of difference and are committed to growing an inclusive culture, where difference is celebrated, and people feel able to bring their whole and authentic self to work.

We are a Disability Confident Leader and offer a range of inclusive, family friendly and flexible working arrangements and policies, to support our people in the workplace. Flexible working requests will be considered.

The Trust is committed to the Disability Confident Interview Scheme and will offer an interview to disabled applicants who meet the minimum criteria for a vacancy and consider them on their abilities.

If you have a disability and need any support with your application or require any reasonable adjustments to be implemented please do get in touch with the Recruiting Manager for this position so that the team can support you.